ORS Partners

Administration Specialist

Job Locations US-PA-Philadelphia
# of Openings
1
Category
Administrative/Clerical

Overview

JOB SUMMARY: The Administration Specialist position is an entry-level opportunity ideal for an individual looking to get their foot into the door of a high-growth company. Besides the normal day-to-day office administration duties, the ideal candidate will be exposed to various areas within the organization. There will be opportunity to work on various special projects with different department managers. This position requires a willingness to lend a hand whenever needed and a resilient, flexible attitude with lots of enthusiasm. The candidate should be team-oriented with a commitment to the success of everyone in the company.

Responsibilities

Essential Functions:

  • Operate and manage the Front Desk and related duties
  • Restock all kitchen areas and keep them neat and orderly
  • Provide administrative support to Executives, including travel and calendar management, etc.
  • Provide general administrative support to the office
  • Organize and upload legal agreements to eDoc repository and process retrieval requests
  • Order and manage office supplies
  • Pick-up, collate, and organize all incoming and outgoing mail and packages
  • Collate and deliver faxes as needed
  • Coordinate special meetings, including catering and supplies
  • Run errands and make deliveries
  • Coordinate office vendor relationships
  • Assist Facilities Manager with completing various projects
  • Any other duties as applicable to the position.

Qualifications

  • Associate’s college degree; Bachelor’s degree preferred
  • 1-2 years of office management and/or administrative support preferred
  • Proficient with Microsoft Office, including Outlook
  • Familiarity with cloud-based CRM databases and repositories
  • Excellent oral and written communication skills
  • Ability to effectively communicate with all levels of staff and external parties
  • Self-Motivated with the ability to work independently
  • Exceptional organizational and time-management skills with attention to detail
  • Demonstrated ability to manage multiple priorities in a fast-paced environment
  • High ethical and moral standards
  • Ability to act discretely with confidential information

 

COMPANY PROFILE:

InstaMed, a J.P. Morgan company, powers a better healthcare payments experience on one platform that connects consumers, providers and payers for every healthcare payment transaction. InstaMed’s patented, private cloud-based technology securely transforms healthcare payments by driving electronic transactions, processing payments and moving healthcare data seamlessly, and improving consumer satisfaction. Consumers, providers and payers benefit from InstaMed’s exclusive focus on healthcare, integration into any healthcare IT system, robust analytics and proven scale.

 

HIGH-GROWTH ENVIRONMENT:

At InstaMed, we invest in our people because people are among our most important assets. We currently have open positions for individuals with sales, marketing, customer relationship and technical skills. We offer an exciting and rewarding work environment for people who want to grow their professional skills and gain experience in a high-technology career in the healthcare industry.

 

BENEFITS:

We are committed to providing a comprehensive set of benefits choices to meet different employee needs and lifestyles.  Employees can take an active role in designing a personal strategy to help meet their short-term and long-term “health care and insurance” and “retirement savings” objectives.  Benefit plans include medical, dental, vision, spending accounts, short & long term disability, basic life insurance, employee and dependent supplemental life insurance, business travel accident insurance, group personal excess liability insurance, group legal services, and 401(k) savings.

 

In addition to health & welfare benefits, a variety of employee programs are offered to eligible employees including paid sick, personal and vacation time away, parental leave, back-up child care services, discounts on banking services, electronics, arts and entertainment, fitness programs, travel and more.

 

COMPENSATION:

Compensation plays a critical role in our ability to attract, retain and motivate our workforce.  Our compensation framework is designed to align the long-term interests of our employees with those of our shareholders by generating sustained value and reinforcing personal accountability.

 

InstaMed is an Equal Opportunity Employer.

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